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Rescheduling of Games
FGSC Reschedule Policy
Fort Gibson Soccer Club has revised the reschedule policy to encourage
teams to responsibly reschedule games only when necessary and to provide
a process to recoup referee fees for late game reschedules.
FGSC will schedule games for the regular season at the appointed time
prior to each season. Coaches will be notified when schedules are
made public. All efforts will be made to avoid coach conflicts and
scheduling during typical school breaks (spring and fall).
All coaches are responsible for reading and understanding the details of
the policy listed below. Please note that there are payments required
for reschedules requested within the one week window or for rescheduling
the same game more than once.
Communications to the Games Commissioner
All reschedule questions/requests must be made in writing via email to
the FGSC Games Commissioner using the "Reschedule Game" link on the
website. This provides for a date/time stamp of the request.
All requests received will receive at minimum a confirmation of
reception by the Games Commissioner (this will not constitute acceptance
that the game will be rescheduled – just a confirmation that the request
has been received). A reply from the Games Commissioner will
notify the coach of the required payments, if any, along with any
further instructions. Requests shall include the Game # as listed on the
schedule, team names, league, age division, the original game date/time,
the requested game date/time and coach contact information.
Additionally, all requests must be accompanied by
confirmation in writing (email/copy of text) of the agreement to
reschedule from the opposing coach.
Example Reschedule Request Email:
Dear FGSC Games Commissioner:
FG Hornets U10 Boys (FGSC Closed Rec) request game # 321 between FG
Hornets–Jones and BA Dragons–Smith scheduled for 8/1/13 at 2PM be
rescheduled for 8/8 at 10 AM. See attached copy of email from the
Dragons coach Smith confirming agreement to reschedule to the stated
date/time.
Sincerely,
Coach Jones
coachjones@cox.com,
918-123-4567
Rescheduling without Consequence
Each game scheduled at FGSC may be rescheduled one time without
consequence providing the request is made at least 1 week prior to game
time.
Rescheduling Within the One Week Window
Any game requested to be rescheduled less than one week prior to game
time shall require payment of a Referee Reschedule Fee by the team
requesting the change according to the following schedule:
Rescheduling a Game Already Rescheduled
Any game which has been previously rescheduled shall require payment of
a $25 Administrative Reschedule Fee, payable by the team requesting the
change, prior to being rescheduled again.
Tournament Exceptions
Any team registering for an OSA sanctioned tournament shall provide
notice to the FGSC Games commissioner of any potential schedule conflict
and request a reschedule at least one week prior to the conflict to
avoid the referee reschedule fee. If the acceptance to the
tournament is within one week of the start of the game the team will not
be subject to the $25 Administrative Reschedule Fee if applicable.
Payments
All payments must be made on-line via PayPal on the FGSC website using
the Payment Form link below or with exact cash at the BASC office (no
checks accepted). Reschedules will not be made until payment is
confirmed to the Games Commissioner.
Payment form link: Game
Rescheduling Payment Page
Fee Imposition/Waivers
In all cases the Games Commissioner shall have the authority to
impose/waive fees as deemed fair and equitable; subject to appeal to the
Executive Board.
Use of Fees Collected
FGSC shall utilize Referee Reimbursement Fees collected for
reimbursement of referee fees paid for rescheduled with less than 1 week
notice. FGSC shall utilize Administrative Reschedule Fees for
funding of FGSC scholarships. |
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